Board of Trustees

Note: We are currently accepting Interest Forms for a Board vacancy that will open following our September meeting.

The Board of Trustees plays a vital role in shaping the direction and priorities of the library. The Board is responsible for setting strategic goals, ensuring financial oversight, developing library policies, and serving as advocates for the library within the broader community.

Trustees are committed to supporting the library’s mission to provide outstanding resources, programs, and services that promote literacy, lifelong learning, and cultural enrichment. Their work helps ensure the library remains a vibrant, inclusive, and innovative hub for all.

To learn more about the Board’s work and explore opportunities for involvement, please explore the other tabs on this page.

Board members are appointed by the Mayor and approved by City Council.  Terms are for three years and can be renewed. The Board elects their own officers annually at the May meeting.  

You can contact the Board at [email protected]

Board meetings are held on the second Monday of the month.  Meetings begin at 6 pm in the library's first floor Community Room. Members of the public are welcome to attend.

Check our Events Calendar for the exact dates of future meetings. 

Below is a schedule of routine topics and duties the Board handles throughout the year.  Additional items are added to agendas as needed.  Specific agendas and meeting minutes can be found on BoardDocs.

The Board of Trustees plays a crucial role in guiding the library’s mission and ensuring its ongoing success. Below is an overview of the key duties and responsibilities of the Board:

Governance and Oversight

• Strategic Planning: Participate in the development and oversight of the library’s strategic plan, ensuring alignment with the library's mission, vision, and goals.
• Policy Development: Contribute to the formulation and adoption of policies that govern the operation and management of the library.
• Legal Compliance: Ensure that the library complies with all applicable laws and regulations, including nonprofit governance standards.

Financial Management

• Budget Approval: Review and approve the annual budget, ensuring the library’s financial stability and resource allocation align with strategic priorities.
• Financial Oversight: Monitor financial performance, including reviewing financial statements, investment strategies, and financial audits.

Community Engagement and Advocacy

• Library Promotion: Advocate for the library within the community, promoting its programs, services, and value to diverse audiences.
• Public Relations: Serve as an ambassador for the library, enhancing its public image and fostering positive relationships with community stakeholders.

Board Participation

• Meeting Attendance: Attend and actively participate in all board meetings, including regular monthly meetings and special sessions as needed.
• Decision-Making: Engage in informed and thoughtful decision-making processes, bringing a collaborative approach to board discussions and votes.

Performance and Evaluation

• Continuous Learning: Participate in training and development opportunities to enhance your effectiveness as a board member.
• Executive Oversight: Support the evaluation and development of the library’s director, ensuring effective leadership and management.

Additional Responsibilities

• Special Projects: Contribute to special projects or initiatives that advance the library’s strategic objectives.
• Crisis Management: Provide leadership and support during times of crisis or significant change, helping to navigate challenges and maintain stability.

The Board of Trustees benefits from individuals who bring diverse perspectives, skills, and a shared commitment to the library’s mission. The following qualifications help ensure effective and thoughtful governance:

Professional Experience

• Relevant Background: Experience in fields such as finance, law, education, fundraising, marketing, or technology.
• Leadership Roles: Prior experience in leadership or board positions within nonprofits, educational institutions, or community organizations.
• Strategic Planning: Ability to participate in and contribute to strategic planning and policy-making processes.

Personal Qualities

• Commitment: A strong dedication to the mission and goals of our library.
• Integrity: High ethical standards and integrity in professional and personal dealings.
• Team Player: Ability to work collaboratively with other board members, library staff, and community stakeholders.
• Visionary Thinking: An innovative mindset with the ability to think strategically about the future of the library.

Skills and Expertise

• Financial Acumen: Understanding of financial statements, budgeting processes, and fiscal management.
• Fundraising Ability: Experience in fundraising, grant writing, or resource development to support library initiatives.
• Advocacy and Outreach: Skills in community engagement, public relations, and advocacy to enhance the library’s visibility and influence.
• Legal and Governance Knowledge: Familiarity with legal requirements, governance best practices, and regulatory compliance for nonprofit organizations.

Community Involvement

• Local Connection: Strong ties to the local community and an understanding of its needs and priorities.
• Networking: Established connections within the community and the ability to leverage those networks for the benefit of the library.

Time Commitment

• Availability: Willingness to commit the necessary time to attend board meetings, committee meetings, and library events.
• Reliability: Consistent attendance and active participation in board activities and decision-making processes.

Passion for Libraries

• Advocacy: Enthusiasm for promoting the value and importance of libraries within the community.
• User Experience: Understanding of library services and a genuine interest in enhancing the user experience for all patrons.

Desirable, but Not Required

While the following qualifications are not mandatory, they can be an added advantage:

• Diversity and Inclusion: Experience in promoting diversity, equity, and inclusion within an organization.
• Technology Proficiency: Knowledge of current and emerging technologies that can enhance library services.
• Youth and Education: Background in youth services, education, or programs that support literacy and lifelong learning.

Note: All library board members must reside within the library's taxing area.

Q: Do board members have to run for election? A: No, because we are a municipal library, board members are appointed by the Mayor with approval by City Council.

Q: How long is a board member's term? A: Board members serve a three-year term, with the possibility of renewal.

Q: Do board members need to have prior board experience? A: No prior board experience is necessary. We value diverse perspectives and experiences.

Q: How often does the board meet? A: The board meets once a month, typically on the second Monday of each month from 6 to 7 pm.  Additional meetings may be scheduled as needed for special projects or urgent matters.

Q: What kind of financial oversight responsibilities do board members have? A: Board members review and approve the annual budget, monitor financial performance, and ensure that the library is financially sound. Members may also participate in financial planning and fundraising efforts.

Q: What skills or qualifications are you looking for in board members? A: We seek individuals with a passion for libraries and community service, as well as experience in areas such as finance, law, education, fundraising, and technology. Strong communication and leadership skills are also highly valued.

Q: What kind of training or orientation is provided to new board members? A: New board members participate in an orientation session that covers the library’s mission, services, and governance structure. Ongoing training opportunities are also provided to help members stay informed and effective in their roles. All board members must complete Open Meetings Act training once per term. 

Q: Are board members expected to make personal financial contributions? A: While personal financial contributions are not required, board members are encouraged to support the library financially at a level that is meaningful to them. Demonstrating personal commitment can inspire others to give as well.

Q: How can I apply to become a board member? A: To apply, fill out the online application form available on our website. Applications are then forwarded to the Mayor. Candidates will be contacted for an interview.

Q: Can I attend a board meeting before deciding to apply? A: Yes, all library board meetings are public meetings.  In as much, prospective board members are welcome to attend any meeting they wish.

Q: How does the board support the library’s staff and volunteers? A: The board works closely with the library’s director to provide strategic guidance and support. Board members also engage with staff and volunteers to understand their needs and help create a positive, productive work environment.